Organizational Structure of Kooroppada Grama Panchayat

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Grama Panchayat Governing Body

The governing structure consists of:

• President
• Vice President
• Standing Committees
• Secretary
• Panchayat Staff
• Public Service Delivery System

Standing Committees

The Standing Committees function under the Grama Panchayat Governing Body and cover the following areas:

• Finance
• Development
• Welfare
• Health & Education

Secretary

The Secretary is the administrative head of the Panchayat.

Major Responsibilities:

• Implement the decisions of the Grama Panchayat Governing Body.
• Lead the day-to-day administrative activities of the Panchayat.
• Ensure that activities are carried out in accordance with laws, rules, and government orders.
• Coordinate the financial and administrative affairs of the Panchayat.
• Coordinate and supervise the activities of employees in various sections.
• Improve the efficiency of public services and grievance redressal.

Assistant Secretary

Administrative Coordination

Major Responsibilities:

• Assist the Secretary in administrative activities.
• Assist in coordinating office operations.
• Coordinate follow-up actions on various files and applications.
• Assist in implementing decisions of the Panchayat Governing Body.
• Assist in supervising public service activities.

Junior Superintendent

Office Supervision

Major Responsibilities:

• Coordinate the activities of the clerical section.
• Check the maintenance of files and registers.
• Distribute work among different sections and supervise their functioning.
• Ensure timely disposal of files.
• Ensure the efficiency of office procedures.

Senior Clerk

Responsibilities of Various Sections

Major Responsibilities:

• Carry out the day-to-day activities of the assigned section.
• Examine files and take necessary follow-up action.
• Maintain registers and official records.
• Examine applications and complaints and submit them to the concerned officers.
• Assist in supervising clerical activities.

Clerk

Clerical & Public Service Activities

Major Responsibilities:

• Receive and examine applications submitted by the public.
• Prepare files and initiate necessary action in the concerned section.
• Perform assigned duties related to tax, licences, certificates, and other services.
• Maintain registers, records, and digital data.
• Carry out necessary procedures through digital systems, including K-SMART.

Front Office

First Point of Public Service

Major Responsibilities:

• Receive applications and documents from the public.
• Forward applications to the concerned sections.
• Provide general information regarding services.
• Provide information regarding the status of applications.
• Ensure a citizen-friendly public service experience.

Office Assistant

Office Support Services

Major Responsibilities:

• Assist in transferring office files and documents.
• Assist in organising office records.
• Perform routine support activities in the Panchayat office.
• Provide necessary assistance for meetings and official programmes.
• Assist with office cleanliness and basic facility maintenance.

Engineering / Technical Section

Technical Inspection & Development Activities

Major Responsibilities:

• Conduct technical inspections of development works such as roads, buildings, and drainage systems.
• Provide technical assistance in preparing estimates for construction works.
• Supervise public works from a technical perspective.
• Conduct technical inspections related to building construction permits.
• Carry out measurements and completion inspections of project works.

Health / Public Health Section

Public Health, Sanitation & Waste Management

Major Responsibilities:

• Carry out activities related to public health and sanitation within the Panchayat.
• Coordinate waste management activities.
• Take measures to ensure cleanliness in public places.
• Cooperate in activities related to the control of communicable diseases.
• Assist in organising health awareness programmes.

Accounts / Finance Section

Financial Transactions & Accounts

Major Responsibilities:

• Maintain records of the Panchayat's income and expenditure.
• Handle financial documents such as bills, vouchers, and receipts.
• Carry out accounting procedures relating to various Panchayat funds.
• Assist in preparing documents related to the budget.
• Prepare records and information required for audits.

Tax / Revenue Section

Local Tax Collection & Revenue Activities

Major Responsibilities:

• Handle procedures relating to Panchayat taxes, including property tax.
• Maintain records relating to tax demand and arrears.
• Examine tax-related applications and complaints.
• Take measures to improve the efficiency of tax collection.
• Process the issue of tax-related certificates and documents.

Licence Section

Trade / Establishment Licence Services

Major Responsibilities:

• Examine licence applications from commercial establishments and other institutions.
• Handle licence renewal procedures.
• Assist in procedures to verify compliance with licence conditions.
• Take follow-up action based on inspection reports.

Building / Building Permit Section

Building Permits & Related Services

Major Responsibilities:

• Receive applications related to building construction permits.
• Examine documents and forward them to the technical section.
• Handle related procedures such as building numbering and occupancy.
• Assist in ensuring compliance with building construction rules.

Welfare / Social Security Section

Social Security & Welfare Schemes

Major Responsibilities:

• Provide services related to various social security pension schemes.
• Assist in procedures for examining applications from eligible beneficiaries.
• Handle applications and documents relating to various welfare schemes.
• Assist with schemes for Scheduled Castes, women, children, senior citizens, and other eligible groups.

Planning / Development Section

Annual Plan & Development Activities

Major Responsibilities:

• Assist in preparing documents related to the Annual Plan.
• Handle project proposals and beneficiary applications.
• Maintain records relating to the utilisation of various development funds.
• Collect information regarding the progress of projects.
• Assist in implementing project-related decisions of the Grama Sabha.

Driver

Official Vehicle Services

Major Responsibilities:

• Operate the Panchayat's official vehicle safely.
• Transport employees and officers for official purposes.
• Take care of the basic maintenance and documentation of the vehicle.
• Ensure the safety of the vehicle and its lawful use.